Are your drivers using your company fuel card to fuel their own personal vehicles? Are they using your vehicles to run errands or complete extra jobs outside of work hours? Should you be monitoring fuel spend, but don’t know where to start?
Five Simple Ways to Avoid Fleet Fuel Fraud
Limit Fleet Fuel Spend – Place a limit on the amount of money that could be spent per day on fuel. Limiting the driver’s access to money on the company’s fuel card might be the most effective way to prevent fuel fraud.
Driver ID – Require drivers to enter a personal identification number (PIN) before they can purchase fuel, allowing you to identify drivers that purchase fuel.
Monitor Fuel Consumption – Keep an eye on frequent fill-ups – especially in one day and one state. Check your transaction/billing statements on a daily or weekly basis to check for these frequent fill-ups.
Monitor Trip Reports vs. Fuel Purchased – When comparing actual fuel usage to the amount charged on the fuel card, it will be easy to detect if there has been misuse or fraud.
Driver Training – Provide training and education for your drivers on fuel fraud. Research shows that only 28% of fleet managers provide any type of training for drivers. It is important to stress that the misuse of business fuel cards is illegal and may result in termination.
IntelliShift is the leader in connected vehicle and asset operations, delivering unified data and actionable insights to intelligently predict and optimize business performance. A division of VTS, IntelliShift is rooted in nearly 20 years of IoT and telematics expertise.